CONSTITUTION

1. Name

The league will be called The Rugeley and District Cribbage League.

The aims and objectives of the league will be:

• To arrange competitive fixtures between its membership.
• To promote the league within the local community.
• To ensure a duty of care to all members of the league.
• To provide its services in a way that is fair to everyone.
2. Membership

Members will be enrolled in one of the following categories:

1. Individual member
2. Teams
3. Life member.

Admission to the League as a team member will be by an acceptance vote at the Annual General Meeting.

Admission as an individual member will be by joining one of the enrolled teams.

All members will be subject to the regulations of the constitution and by joining the league will be deemed to accept these regulations and codes of conduct that the league has adopted.

3. Membership fees

Membership fees will be set annually and agreed by the Management Committee.

Fees will be paid annually no later than the League meeting held in November of each year.

4. Officers of the league

The officers of the league will be:

• President
• Chair
• Vice Chair
• Honorary Secretary
• Treasurer
• Honorary Fixtures Secretary

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-election.

5. Management Committee

The league will be managed through a Management Committee consisting of:

The Officers of the League

Five individual members who will be elected by the Annual General Meeting.

The Committee will retire each year but will be eligible for re-election.

 Only the holders of these posts will have the right to vote at meetings of the Management Committee.

Meetings of the Management Committee will be convened by the Secretary of the league and will meet at least once per year. The quorum required for business to be agreed at Management Committee meetings will be 50% of their number.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the league rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

6. Finance

All league monies will be banked in an account held in the name of the league.

The League Treasurer will be responsible for the finances of the league.

The financial year of the league will end on 30^th June.

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Any cheques drawn against league funds will hold the signatures of the Treasurer plus up to two other nominated officers.

7. Annual general meetings

The Annual General Meeting will be held on the third Wednesday in July of each year, at 8:30pm, at the Headquarters of the League.

Notice of the Annual General Meeting (AGM) will be given by the League Secretary to Teams not less than 14 days prior to the date of the meeting.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee must be sent to the Secretary in writing, to arrive not less than 21 days prior to the AGM.

Elections of officers are to take place at the AGM.

Each Team will nominate one delegate to vote on its behalf at the AGM.

The quorum for AGMs will be 50% of the Teams..

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

8. General Meetings

The League will hold a minimum of nine General Meetings in each year (including the Annual General Meeting).

Each Team may nominate one delegate to represent it and to vote on its behalf at General Meetings.

The purpose of the General Meetings is to receive reports on the conduct of the league, to obtain the views of member teams, to make arrangements for inter-team co-operation, and to oversee the draws for the various knockout competitions run by the league.

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the league.

Formal minutes will be taken at all meetings of the league, and these will be approved and be signed by the Chair at the following meeting.

9. Discipline and appeals

All complaints regarding the behavior of individual members and teams must be submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within seven days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing will be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within seven days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee will consider the appeal within seven days of the Secretary receiving the appeal.

10. Life Members

Persons who have given outstanding service to the League may be rewarded with life membership in the form of Honorary Vice-Presidency.

Nominations for Honorary Vice Presidents must be made in writing to the League Secretary 21 days prior to the Annual General Meeting.

11. Dissolution

A resolution to dissolve the league can only be passed at an AGM or EGM through a majority vote of the delegates present.

In the event of dissolution, any assets of the league that remain will be dealt with by the Management Committee at the time of the dissolution.

12. Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM. All proposals must be made in writing, and must be received by the League Secretary 21 days prior to the meeting.

13. Declaration

The Rugeley  and District Cribbage League hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

SIGNED:        DATE:

NAME:   D.J. CLEWS    16^th July 2008.

POSITION: League Chair

 

SIGNED:        DATE:

NAME:  P.J. SAMUEL    16^th July 2008.

POSITION: League Secretary